Applying to Participate
Complete our printable document and fax it to 760 454 2346 or you may choose to complete our online participation application which is available at www.maildepo.com/gateways/reg.html You will be notified of acceptance by email with an invoice and confirmation. You may email us with questions or for status of your application. TradeShow@Maildepo.com

Submitting your Company Profile
Upon acceptance of your application, we will request your Company Profile by way of an online profile form. Your company profile will be listed on the website for the travel agents’ reference. The profiles are limited to 300 characters, which includes spaces. (The 300 characters do not include the contact information which will be listed near your profile.) Company profiles will be listed alphabetically. Please take care in submitting your information with accuracy.

Submitting your Company Logo
Upon acceptance of your application, we will request your Company Logo. Company logos will be submitted via email and are to be the best quality and resolution image (*.jpg, *.gif or *.eps file formats are best). Your company logo will be displayed near your profile. We will determine it’s placing and size based on equalizing the weight with the other logos on the page.

Submitting html/text for your personal “Thank You” email
You will be requested to submit information for the 2 email deliveries. This information can be as simple as just the text that you want the attendees to read, to a fully designed html page with graphics and logos. If text is submitted, we will design a nice looking email to include your logo and some graphics. If you submit an html document, please be aware that the code most likely will be changed to work with our delivery system. This may result in some visible design changes, we will attempt to retain the design as submitted, however the system requirements dictate the final email piece. Please note that before an email delivery is sent, we will send you a sample for your review. Minor changes can be made free of charge. Major changes will incur fees, you will be notified of that potential, prior to the situation occurring.

Shipping Your Collateral
Complete shipping instructions are available on the Collateral Shipping Instructions document, each hotel address is listed on the document as well. Also provided are “Shipping Labels” which are intended for ease in identifying the boxes at each hotel. Please carefully adhere to all of the instructions. We strongly advise you to track the shipments daily to ensure that they are on target for delivery. If you wait until you arrive, it may be too late to make adjustments, however if you catch a snag as it happens you have ample time to react. Bring your tracking numbers.

Contacting Us
Should you need to contact us while considering participating please email TradeShow@MailDepo.com or call 760 804 9289 from 8.00 am to 5.30 pm Monday to Friday, Pacific Time. While you are traveling on the road show series, you will be provided with a MailDepo staff member’s cell phone number, for immediate contact.

Air Travel
It is your responsibility to make your own arrangements to Boston, Massachusetts (Boston Logan Airport – BOS) for Monday, 5th February 2007, in time for the orientation (greeting) at 5.00 pm. Many will most likely select to arrive on Sunday, 4th February 2007 to ensure that they are well prepared for their non-stop week of accomplishing sales goals. It is also your responsibility to make your return flight arrangements from Southern California, you will have the ability to easily depart from Los Angeles (LAX) or Orange County’s John Wayne Airport (SNA). As for the flights between the trade shows/dinners, those will be arranged on your behalf. If you require any changes to the pre-existing schedules you will be responsible for any change fees, additional costs, taxes, or surcharges. Your personalized “Complete Itinerary” will be sent to you via email in January, this itinerary will include your reference numbers for your arranged flights.

Hotels
The Hotels booked for Monday night through Friday night are all Embassy Suite Hotels. Embassy Suites offer complimentary breakfasts, please take advantage of this offer. Your room at each hotel will be a 2 room suite with a private sleeping area and a separate “living area”. You will now be able to book any number of private sales calls in your suite. The hotels have been notified that you may request light refreshments for these sales calls. While the price of your hotel room and tax, have been included in your participation fee, any incidentals are on your own. It is your responsibility to pay for any refreshments ordered. We strongly encourage you to book your own sales calls to take advantage of this ideal situation. These sales calls can be anything from meeting a group leader, a top agent, a corporate client, or other travel industry contacts whom you would like to sign contracts, etc. This is a value add that should not be missed.

Transfers to and from the hotels
Embassy Suites offer complimentary transfers within a certain number of miles. Some of these do include airport transfers. We will make use of the complimentary airport transfers where available. Please note, on your arrival to Boston, please take advantage of the complimentary transfer from the airport to the host hotel. We have arranged for transfers between trade shows/dinners where there are not complimentary transfers. Arranged transfers are included in your participation fee. We request that you are prompt in meeting the group as per the schedule.

“Free Time”
If you do not select to arrange sales calls, you will have a small amount of free time, which you may use as you wish. We only ask that you are prompt in arriving to the events for set-up and the Face-2-Face appointments.

Attendees
Attendees of the trade shows/dinners will be travel agents, there will be a limited number of travel agents, based on the number of exhibitors. We expect between 80 and 100 agents at each event. The consumer show will have an allotted time for trade only, followed by consumers. Travel Agents will be invited by email and printed invitation. While care is taken in whom the invitations are sent to, it is difficult to turn away people. We do retain the right to close registration if nearing our capacity and we will keep a wait list if agents are turned away. This list will be made available to participants upon request. We will be discouraging agents from trying to attend without registering. If there are agents whom you would like to invite, please give us their information. We would send their invitations slightly earlier and ensure that they do not end up on the waitlist. We will also try to make room for other industry members, so once again let us know who they are and we will extend an invitation.

Trade Show/Dinner Requirements
It is required that you attend the Trade Show and Dinner. We ask that you participate in the Trade Show and presentations daily. Exhibitor Space is limited and we hope that each participant will take their part seriously.

Preparedness
Being fully prepared to participate allows you to completely benefit from your participation. Be sure that your brochures have arrived to their destinations. Be prepared with a presentation that you can make at a round table or at a podium. Bring a table-top, pop up display or light items to decorate your trade show table with. You are responsible for transporting any and all items between shows, so be sure that the items are manageable.

Presentations
All participants will have the opportunity to present there products with a short Presentation each evening, the Presentation should be no longer than 12 minuets maximum, each presenter will have use of the podium, microphone with computer for any power point if needed. All Presentations should contain 99% Ireland / Irish  Products.

Prizes
For those wishing to offer prizes for a drawing, we are going to offer a single drawing at the conclusion of the events, all agents who completed the prize form (in it’s entirety) provided on site will be eligible for the draw. Please submit a description of your prize item/s via the application form.

Face-2-Face Appointments
Face-2-Face Appointments are pre-scheduled fifteen minute appointments, designed to bring you in touch with serious agents. All agents requesting the Face-2-Face Appointments must indicate their reason for requesting the appointment, you then have the option to accept or decline the request. You will have the ability to take 2 Face-2-Face appointments per evening. If you have agents in mind, with whom you would like to arrange appointments on your own, during those times, please let us know which appointment slots you have filled. Agents with appointments will be instructed to come to the Irish Gateways Registration Table, where you will meet them and take them to their appointment. You may select to meet with them at your exhibitor table, in the Atrium, at the Manager’s Reception or in your suite, if you feel that your appointment should be confidential. You decision can be made at the time of the appointment. These are an optional feature of the series, if for any reason, you would prefer not to participate in these pre-scheduled appointments, simply let us know.

Consumer Show
The Los Angeles Times Travel Show is open to the public and advertised on the internet, local radio, local television and in their newspaper. There are seminars taking place throughout the day, as well as performances by dancers and musicians representing many destinations. The trade show floor is comprised of draped booths (minimum size is 10 foot by 10 foot). Saturday morning, from 8.00am to 11.00am is reserved for trade and no consumers are allowed. The Consumer hours are 11.00am – 6.00pm Saturday and 10.00am – 6.00pm Sunday. If for any reason you cannot attend both days, we will make sure that your brochures are distributed to the attendees on your behalf.

Completion of Events
On the completion of the events, we will deliver the “Thank You” emails. The emails will be scheduled by a draw in which we will draw out the names of each exhibitor, that order will determine the order of the deliveries. A list of attendees will be compiled from the Prize forms collected on site. You will receive the list in Excel format via email.

Future Events
We are currently in the process of planning the next series, and we hope that you will join us for the next Irish Gateways & Emerging Cities Road Shows. Please email us if there are cities that you would like to have considered.


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